"We're not the biggest PCO in the room — and that's the point. Every Klinkhamer project is run by the same senior team from bid to closing session, not handed off along the way."
01 Congress & event management
End-to-end delivery of live, hybrid and virtual conferences — from strategic planning through on-site coordination, so you can focus on your content and delegates.
Conference & event management
Full project management, from concept to execution
Sponsor acquisition & exhibition management
Attracting and managing sponsors and exhibitors
Virtual and hybrid meetings
Seamless digital experiences for global audiences
02 Strategy & consultancy
Tailored guidance that helps organisations shape and deliver conferences that actually land — from early-stage strategy through to programme design.
Event strategy & format design
Helping you choose the right event format, structure and positioning before a single detail is booked
Bid support & feasibility studies
Supporting associations through the bidding process, from feasibility assessment to final submission
Programme & content advisory
Strategic input on programme structure, speaker selection and content flow
03 Association management
Tailored, long-term support that helps associations grow, engage members and deliver high-quality meetings year after year — not just a one-off event partner.
Strategy & consultancy
Expert guidance for organizations and associations
Association management
Strengthening communities, driving engagement
Membership administration
Solutions that enhance engagement and retention
04 Graphical design & digital solutions
From branded event materials to the software your delegates use every day — our in-house design and development team builds and supports it all, so nothing depends on an outside vendor.
Graphical design
In-house graphical design and marketing studio
Conference software
Registrations, abstracts and sponsorships in one platform
Digital solutions
A development team dedicated exclusively to Klinkhamer
HOW WE WORK One partner, four phases, zero handoffs
Bid & strategy
We help shape and support your bid, from feasibility to submission.
Planning
Programme, venue, budget and sponsorship — built out in detail, together.
On-site delivery
Our team runs the floor, so your committee can focus on content.
Closing & beyond
Reporting, financials and — for associations — everything after.
WHY KLINKHAMER What a smaller, senior team gives you
The same team, start to finish
The same team stays with your project from bid to closing session — no handovers along the way.
IAPCO-certified, 18+ years
Accredited expertise, without the overhead of a global agency.
In-house technology
Our own registration & abstract platform — no third-party vendor risk.
LET'S TALK
Let's make your next conference a success
Whether you need full-service project management, expert consultancy or association support — Klinkhamer is your trusted partner, from first bid to closing session.